Committee Secretariat: 2 Year Fixed Term

INTERNAL AND EXTERNAL VACANCY: COMMITTEE SECRETARIAT: TWO-YEAR FIXED TERM

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

JOB PURPOSE:

The Committee Secretariat is responsible for providing administrative and governance support to board committees, ensuring the effective operation of meetings, accurate record-keeping, and compliance with corporate governance and statutory requirements. The role ensures that committee decisions are well-documented, communicated, and actioned in accordance with organizational policies and regulatory frameworks.

 REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Bachelors’ degree (NQF level 7) in Business Law or equivalent qualification.
• A minimum of 3-5 years' experience in corporate governance, secretarial, compliance role or legal practice.
• Proven experience in public sector is advantageous.
• Honours degree (NQF level 8) in Business Law or equivalent qualification will serve as an added advantage.

 DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

• Advanced knowledge of corporate governance frameworks and structures
• Knowledge of committee compositions and responsibilities
• Knowledge of King IV principles
• Knowledge of relevant public sector governance frameworks
• Strong time management and attentive to detail.
• Skilled in reporting and record keeping
• Assertive, and ethically grounded
• Excellent interpersonal and communication skills
• Good legal research and advisory skills
• Pragmatic thinker with a perfectionist mindset
• Highly conscientious
• Effective coordinator.

KEY PERFORMANCE INDICATORS:

Committee Governance and administration

• Provide secretarial support to designated board committees, including scheduling meetings, preparing agendas, and distributing pre-read materials.
• Attend committee meetings and record accurate minutes, highlighting key discussions, resolutions, and action items.
• Ensure timely follow-up on committee decisions and actions, liaising with responsible stakeholders for implementation.
• Maintain and update committee charters and terms of reference in alignment with governance best practices.

Compliance & Regulatory Support

• Ensure committee activities adhere to corporate governance frameworks, legislative requirements, and internal policies.
• Assist in monitoring compliance with relevant statutory and regulatory obligations, supporting the Company Secretary in reporting requirements.
• Ensure committee documentation meets legal and corporate standards, supporting regulatory submissions where required.

Document and records management

• Manage the secure storage and accessibility of committee records, including meeting minutes, resolutions, and reports.
• Ensure accurate and organized filing systems in accordance with document retention policies and audit requirements.
• Oversee the drafting and circulation of reports to the Board and relevant stakeholders as required.

 Stakeholder communication and support

• Serve as the liaison between the committee, board members, executive management, and external stakeholders.
• Provide guidance to committee members on governance processes and administrative protocols.
• Coordinate committee-related communications and ensure clarity on meeting logistics and documentation

Committee Support

• Support the Company Secretary in evaluating committee effectiveness, including tracking attendance, reviewing governance practices, and identifying areas for improvement.
• Ensure committee members are well-prepared for meetings by providing relevant materials, updates, and training where needed.
• Facilitate workshops or inductions for new committee members to familiarize them with governance structures.

Publish date:    19 August 2025

Closing Date:   28 August 2025

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right to not fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.