Facilities Coordinator – Re-advertisement

INTERNAL AND EXTERNAL VACANCY: FACILITIES COORDINATOR

CEF SOC

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral Resources and Energy. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• Matric and National Diploma (NQF 6) in Business Administration, Facilities Management, Health and Safety or related qualification.
• A minimum of 2 to 3 years’ experience performing facilities management related functions.
• A bachelor’s degree/BTech degree (NQF 7) in the relevant field of study will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES

• Understanding of purchasing processes and understanding of maintenance planning
• Understanding of maintenance practices for building systems and maintenance (HVAC, plumbing, electrical, etc)
• Understanding of waste management and Sound understanding of document management.
• Planning skills, Coordination and scheduling skills
• Attention to detail, Time management & Prioritising skills
• Problem solving skills & Communication skills
• Systematic, Conscientious & Goal orientated
• Collaborative, Adaptable & Tactful

KEY PERFORMANCE INDICATORS

Maintenance coordination

• Receive and assess repair request and schedule for the repair to be conducted
• Coordinate the repair and maintenance schedule and ensure that relevant consumables are procured for items to be maintained
• Conduct ad hoc inspection of facilities and identify items that need to be repaired or serviced and schedule accordingly
• Capture monthly report on maintenance activities and submit to Group Facilities Manager

Document Management

• Receive, sort, record and distribute all incoming documents
• Responsible for the sorting, indexing, boxing and labelling of documentation for off-site archiving
• Arrange for the movement of relevant documents to off-site facility
• Identify records that need to be destroyed based on reaching the end of its usefulness (based on policy) and organise for the documents to be destroyed
• Responsible for compiling board and committee packs

Delivery and collection coordination

• Receive request for delivery or collection of documents or people and arrange accordingly
• Liaise with outsource shuttle service or courier in cases where internal delivery team is unable to assist

General facilities

• Communicate cleaning schedule and monitor the effective execution thereof
• Conduct facility inspections by checking the cleanliness of bathrooms, common areas and meeting rooms and check that meeting rooms consumables are stocked and there is enough boiled water in the urns.

Fleet Management

• Monitor fleet service plans and schedule service according to intervals
• Responsible for ensuring fleet’s licensing is up to date by monitoring licence disc expiry and conducting its renewal.

Space allocation

• Coordinate office movements and allocation of workspaces and parking areas
• Responsible for ensuring office spaces are setup properly

Published date: 21 May 2025

Closing Date   :   25 May 2025

Candidates who previously applied for the role are advised to re-apply if they are still interested in the role.

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right to not fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.