INTERNAL AND EXTERNAL VACANCY: EXECUTIVE ASSISTANT, SANPC REFINERY, DURBAN

 CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

 JOB PURPOSE:

The Executive Assistant is responsible for overseeing the daily operations of the office, ensuring a productive and efficient work environment. This role includes providing executive support to senior refinery management and coordinating key Shareholder Initiatives and projects to align with Group objectives.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Matric and Diploma (NQF6) in Office Administration/Business Administration or equivalent qualification.
• A minimum of 3 to 5 years in an Office Administration/Business Administration or similar role.
• Bachelor’s degree (NQF 7) in Office Administration/Business Administration or equivalent qualification will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

• Strong understanding of corporate policies and procedures related to travel and expense claims.
• Project management and problem-solving skills.
• Proficient business writing and communication skills
• Evaluation and multi-tasking skills
• Microsoft Office skills
• Time management and pay attention to detail.
• Experience on reporting, record keeping and assertiveness.

KEY PERFORMANCE INDICATORS:

Office operations management

• Oversee daily office functions, ensuring a smooth and efficient workflow.
• Manage office supplies, equipment, and facilities to maintain a professional environment.

 Executive support

• Provide high-level administrative support to executives, including managing their calendars, scheduling meetings, and arranging travel.
• Prepare and organize materials for executive meetings, including agendas, presentations, and reports.

Project Coordination

• Coordinate and oversee projects from initiation to completion, ensuring alignment with organizational goals and deadlines.
• Liaise with various departments to facilitate communication and collaboration on projects.

Communication management

• Serve as the primary point of contact for internal and external communications on behalf of the team and executive.
• Draft correspondence, reports, and presentations for executive review, ensuring professionalism and clarity.

Budget and Financial Management

• Assist in managing the office budget, monitoring expenses, and ensuring compliance with financial policies.

Reporting

• Generate reports on office activities, project statuses, and executive performance metrics.
• Conduct research and analysis to support decision-making processes for senior management.

Publish date:   20 May 2026

Closing Date:  24 May 2026

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right not to fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan. “Appointment at the Refinery is subject to the successful completion of a pre-employment medical examination".