INTERNAL AND EXTERNAL VACANCY: SENIOR ADMINISTRATIVE OFFICER: TWO YEAR FIXED TERM: RE-ADVERTISEMENT

CEF SOC

CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral & Petroleum Resources. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.

JOB PURPOSE:

To provide high-level executive, governance, administrative, and strategic support to the Chairperson of CEF, ensuring effective Board coordination, governance compliance, and operational efficiency.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• National Diploma (NQF 6) in Management Assistant/Administrative Management/Public Management/Administration/ Office Management or equivalent qualification.
• 3-5 years' experience in performing secretarial or administration functions of which 2 years must be in supporting executive functions.
•  Secretarial diploma or bachelor's degree (NQF7) will serve as an added advantage.
•  Bachelor's Degree (NQF 7) in related field will serve as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES:

• PFMA, Treasury Regulations, King IV, POPIA, public sector governance, petroleum/energy sector exposure (advantageous).
• Executive administration and Stakeholder management
• Excellent oral and written communication skills
• Attention to detail, Ability to filter information and assess deadlines
• MS Office, MS Excel, PowerPoint, Governance coordination and Minute-taking.  
• Professionalism, Confidentiality and Emotional intelligence
• Political awareness and Resilience

KEY PERFORMANCE INDICATORS:

Provide efficient office management function in the Office of the CEO

• Continuously update, maintain and manage the Chair’s diary – namely: meeting schedules, attendees, venues and agendas
• Prepare draft responses on correspondence, queries, from internal and external parties, including draft Executive Summaries
• Route all queries and/or complaints to the responsible persons
• Receive, check and collate all Executive reports submitted to the Chair
• Review all Executive Summaries that are submitted for the Chair’s attention
• Ensure that Board and EXCO packs submitted are correct and complete before submission for the Chair’s approval
• Develop and maintain a follow-up plan on all outstanding matters and resolutions

Ensure that all administrative functions are efficiently and effectively carried out

• Type letters, memoranda, reports and representations on behalf of the CEO. These will include compiling Excel spreadsheets, PowerPoint presentations and Project Plans
• Develop and maintain an accurate record of papers and electronic correspondence on behalf of the CEO
• Keep and retrieve files

Stakeholder Management & Government Interface

• Provide a liaison function between the Office of the Chair, Executives and external stakeholders
• Relay messages to Executives and employees.
• Screen, answer, transfer and make calls on behalf of the Chair
• Act as link between the Chair, Executives, external stakeholders and the different business units
• Communicate daily with the Chair to discuss meeting requests, upcoming engagements, invitations and other requests
• Schedule meetings on behalf of the Chair and their direct reports, committees and groups to which they are a member
• Escalate any urgent matter to the Chair

Provide efficient logistical functions

• Coordinate travel (both local and international) and accommodation requirements, include any visa applications, ensuring that the Chair’s travel is without incident
• Coordinate events that are sanctioned by the Chair.
• Capture requisitions on SAP (contractual equipment, catering, buying of equipment, e.g. laptops)
• Arrange refreshments in the Office of the Chair
• Provide a service that is in line with the Chair’s work habits and preferences
• Ensure that stationery is requested at all times

Governance & Compliance Coordination

• Prepare Board packs, maintain registers, ensure PFMA/Treasury/King IV compliance, work with Company Secretariat. 

Research & Information Management

• Conduct research on petroleum sector/regulatory developments; compile summaries; maintain POPIA‑aligned records.

Publish date:    12 January 2026

Closing Date:  17 January 2026

NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority, and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.  CEF SOC reserves the right not to fill this position. CEF SOC is an equal employment opportunity and affirmative action employer, and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.